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March 8, 2021 Regular Meeting

Mayor James M. Jaroszynski
Trustee Timothy Dunn
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds
Trustee Anthony Cavallaro

Gregory Peterson, Village Attorney
Carl Caprino, DPW Superintendent
Lawrence E. Trask, Treasurer
Laurie Becker, Library Director
W. Robert Morris, Code Enforcement Officer
Eric Yager, Fire Chief-Excused
Anna L. Fales, Village Clerk

The regular meeting of the Village of Falconer Mayor and Board of Trustees was called to order on Monday, March 8, 2021 at 7:04 P.M. via Zoom Video/Teleconference with Mayor James Jaroszynski presiding. 

Pledge of Allegiance & Roll

Trustee Dunn, Trustee Gustafson, Trustee Reynolds, Trustee Cavallaro, and Mayor Jaroszynski were all present via Zoom.

Parliamentary Procedures

The Governor in Executive Order No. 202.1 and Executive Order No. 202.92 has relaxed the Open Meetings Law to allow meetings of public bodies to be held remotely by conference call or similar services. In light of the potential risks to public health and safety from the Novel Coronavirus (COVID-19), the Village of Falconer will be replacing in person open meetings with remote telephonic or other digital meetings until the crisis has passed.

Notice is hereby given that a meeting of the Board of Trustees for the Village of Falconer, NY, will be held at 7:00 pm on Monday, March 8, 2021 via Zoom video conference/teleconference. This meeting will include the presentation of the Village of Falconer 2021/2022 Budget for consideration.  Persons wishing to review meeting documents may receive a copy by calling (716) 665-4400 or emailing a request to: falconer@netsync.net.

Board members and officials will participate in the meeting from their personal residences or from the Village of Falconer Community Building, 101 W. Main Street, Falconer, NY.  The public may join in the meeting remotely using the following link and password: https://us02web.zoom.us/j/81276513153.  Meeting ID: 812 7651 3153 Password: board or to participate by teleconference: dial: +1-(646) 558-8656, Meeting ID: 812 7651 3153 #,1#, Password: 228831.

Any person wishing to address the meeting should call (716) 665-4400 or email falconer@netsync.net, prior to 4 pm March 8, 2021, giving their name, address and contact information.  Persons unable to attend the meeting may send comments to be read and entered into public record to falconer@netsync.net prior to 4 pm on March 8, 2021.

Visitors:

Mayor Jaroszynski noted that unscheduled public comment has been waived for this meeting.  Questions or comments were to be directed to the Village Board prior to 4 pm today, as outlined in the Legal Notice published in the Post-Journal on March 2, 2021.

Tammie Swanson and Crystal LaRoy were in attendance via Zoom conference.  Mrs. Swanson asked to speak and was readvised that unscheduled public comment had been waived for this meeting.

Minutes

Trustee Gustafson made a motion, seconded by Trustee Reynolds, to approve the minutes of the February 16, 2021 meeting of the Mayor and Board of Trustees, as written.  Roll:  Dunn, Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief       

Mayor Jaroszynski reported that Fire Chief Yager was on his way to a structure fire and unable to attend this evening’s meeting. The chief’s February report was reviewed and noted that the department responded to 39 (98 YTD) EMS, 0 (3 YTD) structure fire, 0 (1 YTD) vehicle fire, 2 (8 YTD) fire alarms, 0 (3 YTD) MVA, 1 (2 YTD) CO alarms, and 2 (4 YTD) natural gas leaks, totaling 45 calls in February. Year to Date Calls: 120.

Mutual Aid Breakdown- February

Given:  Jamestown-6 (29 YTD), Frewsburg-1 (5YTD), Kennedy-1 (1 YTD), Kiantone-1 (1 YTD), Fluvanna-1 (1 YTD), and Gerry-1 (1 YTD), totaling 11 (40 YTD).

Received: Medic 72-11 (15 YTD), Kennedy-2 (7 YTD), Frewsburg-0 (1 YTD), Fluvanna-0 (0 YTD), Gerry-0 (0 YTD), Coroner-1 (1 YTD) and, Jamestown-0 (0 YTD), totaling 14 (24 YTD).

Trustee Cavallaro reported the fire department had a very positive meeting with the city of Jamestown fire department on March 3rd and all agreed to reduce Falconer’s coverage area in the city.  Trustee Cavallaro made special note that this will have no effect on the mutual aid agreement. Falconer will still respond to mutual aid calls.

The Fire Advisory Committee has reviewed initial drawings of the new fire truck and following review asked for some slight revisions to the drawings.  The order is on track for a possible October 2021 delivery.

Code Enforcement

The code officer’s February report was reviewed and noted 4 (4 YTD) building permits were issued ($360.00), 4 YTD ($360.00), 0 building inspections performed (0 YTD), 0 certificates of occupancy (0 YTD), 0 certificates of compliance (0 YTD), 15 phone calls/personal contact/email (21 YTD), 0 complaints received/actions taken (3 YTD), 0 notices of violation mailed (0 YTD), 0 notice of violations solved (0 YTD).  Code Officer Morris reported that the fire damaged house on Pearl Street is still under investigation by the insurance carrier.

Department of Public Works

The DPW report was reviewed for the period February 12, 2021-March 8, 2021.

Superintendent Caprino discussed several upcoming objectives with the Board.  He also reviewed the DPW equipment replacement schedule, noting that the 10-Wheeler should be reviewed for replacement.  The roof on the DPW shop leaked and was repaired today, however, the repair is temporary and the roof will need to be replaced next year.  Superintendent Caprino will be seeking bids and will report back at the April board meeting.  He also noted that the Chautauqua County Humane Society requested use of the DPW building for another drive-thru rabies clinic, to be held in April.  The board had no objections and were in support of the function.  The village landscaping work is also under review by Superintendent Caprino.

Library 

The February library report was reviewed.  This month the library received $58.00 (copies/fax), $10.00 (fines), $68.00 (Book Sales), $1,404.00 gifts & donations, and $3,500.00 other.  Mrs. Becker reported that the 2020 Annual Report for New York State Public Libraries was submitted on February 26, 2021.  She also noted in her report that the library along with the Chautauqua Cattaraugus Library System shared their concerns with Assemblyman Goodell and a representative of Assemblyman Giglio’s office’s regarding the Governor’s budget proposal of a further 7.5% reduction in library funding.

Committees:

Animal Control:

The February 2021 animal control report was reviewed. Two issues remain unresolved.

Crossing Guard:

The village is still actively searching for a crossing guard to cover all days and shifts.

Historian:

The village recently received a donation of a rare American Manufacturing opener/ruler for the historical archives.

Farmers Market:

Trustee Reynolds reported that Hannah Jaroszynski has offered to volunteer alongside Mr. Reynold’s with the management of this year’s Farmer’s Market. Hannah is the daughter of Mayor Jaroszynski. Farmer’s applications are due back to the village on or before March 19th.

Finance:

Treasurer Trask presented the 2021/22 fiscal year budget to the Board for review.  He noted that the budget is open for public review for at least 30 days.  The budget vote will take place during the public hearing scheduled for April 12, 2021 at 7 pm in the Firemen’s Exempt Hall.

Old Business:

Trustee Gustafson reported that the new website is now live: falconerny.gov.

Trustee Dunn made a motion, seconded by Trustee Cavallaro, to seek bids for the property located at 211 E. James Street in Falconer, furthermore, the property bid request notice shall note that property will be “as is” and that the “Village reserves the right to reject any or all bids”. Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Nay, Cavallaro: Aye, and Jaroszynski: Aye.

Ayes:4, Nays: 1- Motion carried.

New Business:

Park Pavilions will be available for rental this summer.  Village residents can begin reserving pavilions on March 22.  Non-residents can start to reserve pavilions on April 5th.  All CDC guidelines which are in place at the time of use must be strictly followed.  The summer rec program is still undecided due to the COVID-19 pandemic.

Trustee Dunn made a motion, seconded by Trustee Reynolds to approve the NYS Public Health Emergency Plan, as written and dated 3/9/2021.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye.  Nays: None.  Motion carried.

The April 12, 2021 regular meeting and budget hearing will be held in person at the Firemen’s Exempt Hall at 7 pm.  The exempt hall, located at 3 Coleson Drive, will provide adequate room for social distancing. The meeting location will be noticed in the Post Journal and on the front door of the Community Building.

Clerk Fales presented the new Employee Handbook to be distributed to all village employees.  The Handbook will available for review for thirty days.  Any necessary action will be put forth by the Board at the April 12 meeting.       

Correspondence

Trustee Gustafson’s letter of acknowledgement for review of the unpaid vouchers and bank reconciliations for the month of February 2021, dated March 6, 2021, and bank reconciliations  for January 2021, letter dated February 16, 2021, were entered into record.

Trustee Cavallaro entered into record a disclosure letter noting that he is the husband of Village Historian, Brenda Cavallaro. The historian is paid via Anderson Roush Funds on the monthly library abstract.  Mrs. Cavallaro, likewise disclosed that she is the wife of Trustee Cavallaro.

A document was received from a village resident with suggestions for a “Christmas in July” event.  The village will continue to monitor the state and federal COVID-19 guidelines.

Abstracts

Motion:  It is moved by Trustee Cavallaro and seconded by Trustee Dunn that Abstract #10, General Fund in the amount of $ 26,559.90 be approved for payment.  Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #10, Cemetery Fund in the amount of $ 897.51be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #10, Library Fund in the amount of $ 1,287.42 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Abstain, and Jaroszynski: Aye. Ayes: 4, Abstain: 1, Nays: None.  Carried

Motion:  It is moved by Trustee Dunn and seconded by Trustee Gustafson that Abstract #10, General Fund Hand Items in the amount of $ 33,755.77 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Trustee Dunn made a motion, seconded by Trustee Reynolds, to adjourn the meeting at 8:15 pm. Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Respectfully submitted,
Anna Fales, Village Clerk

April 12, 2021 Annual Budget Hearing / Regular Meeting

Mayor James M. Jaroszynski
Trustee Timothy Dunn-Excused
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds
Trustee Anthony Cavallaro

Gregory Peterson, Village Attorney
Carl Caprino, DPW Superintendent
Lawrence E. Trask, Treasurer
Laurie Becker, Library Director
W. Robert Morris, Code Enforcement Officer
Eric Yager, Fire Chief
Anna L. Fales, Village Clerk

The regular meeting of the Village of Falconer Mayor and Board of Trustees was called to order on Monday, April 12, 2021 at 7:02 P.M. at the Firemen’s’ Exempt Hall with Mayor James Jaroszynski presiding.  

Pledge of Allegiance & Roll

Trustee Dunn was excused. Trustee Gustafson, Trustee Reynolds, Trustee Cavallaro, and Mayor Jaroszynski were present.

Visitors:  

The following visitors were in attendance:  Laura Smith, Mike Steele, Sandy Thies, Emma Steele, Mark Steele, Janice Steele, Mikaela LeBaron, Gregory Holmberg, and Pete and Jane Fuller.       

Moment of Silence

Mayor Jaroszynski called for a moment of silence in remembrance of Jamestown Councilwomen Vickye James, who passed away unexpectedly.  Mayor Jaroszynski described Mrs. James as “a fine women who gave everything (in her many years of service) to the city and the county and will be greatly missed”. 

Recognition 

Mayor Jaroszynski presented former Trustee, Michael Steele, with a certificate of recognition for his outstanding service and achievement in the betterment of our community.  Mayor Jim said that he has known Mike personally for many years.  “Our children played sports together, we served as trustees together on the board, and Mike served as my deputy mayor.  His service to the community was always above and beyond, and he was always willingly to give his time.” 

Trustee Steele was joined by his parents, Janice and Mark Steele, his daughter, Emma Steele, his sister, Sandy Thies and his girlfriend, Laura Smith.  

Parliamentary Procedure

SOCIAL DISTANCING PRACTICES WILL BE STRICTLY FOLLOWED AND MASKS ARE REQUIRED. VISITORS ARE ALLOWED A MAXIMUM OF THREE (3) MINUTES TO ADDRESS THE CHAIR.  THIS IS NOT THE PLACE OR TIME TO CONDUCT A DEBATE WITH ANYONE.  IT IS A MEETING TO DELIBERATE AS THE MAYOR AND BOARD OF TRUSTEES TO TRANSACT THE BUSINESS OF THE VILLAGE.  ALL REPORTS, REQUESTS, IF NECESSARY, WILL BE SUBMITTED TO THE RESPECTIVE COMMITTEE OR COMMISSION FOR FURTHER STUDY, INFORMATION GATHERING AND RECOMMENDATIONS.  ALL CORRESPONDENCE RECEIVED HAS BEEN PLACED WITH THE TRUSTEES AND IS ON FILE.

Budget Hearing

Trustee Gustafson made a motion, seconded by Trustee Reynolds, to open the Public Hearing on the FY 2021-2022 Budget at 7:08 pm.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Budget Presentation and call for discussion and public comment by Mayor Jaroszynski. No members of the public asked to speak.

Trustee Cavallaro made a motion, seconded by Trustee Reynolds, to close the Public Hearing on the FY 2021-2022 Budget at 7:11 pm.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Trustee Reynolds made a motion, seconded by Trustee Cavallaro, to approve the FY   2021-2022 Budget as presented.   Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Visitors:

Greg Holmberg, FCS Key Club President and Mikaela LeBaron, FSC Key Club Vice-President were in attendance seeking approval to set up a 24/7 community produce stand in Davis Park. All produce provided by the Key Club would be available free of charge to the community.

Minutes

Trustee Reynolds made a motion, seconded by Trustee Gustafson, to approve the minutes of the March 8, 2021 meeting of the Mayor and Board of Trustees, as written.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief       

The chief’s March report was reviewed and noted that the department responded to 48-EMS, 3-structure fire, 0-vehicle fire, 6-fire alarms, 0-MVA, 0-CO alarms, 4-trees & wires, and 0- natural gas leaks, totaling 61 calls in March. 

Mutual Aid Breakdown- March
Given:  Jamestown-6, Frewsburg-9, Kennedy-0, Kiantone-0, Fluvanna-0, Alstar-1, Celoron-1, and Gerry-1, totaling 18.
Received: Medic 74-6, Kennedy-2, Frewsburg-0, Fluvanna-0, Gerry-0, Coroner-0, Kiantone-0, Alstar-1, and, Jamestown-0, totaling 9.

Chief Yager reported that bridge washing starts April 15th for which the fire department receives a stipend. He also noted that the bridge washing activity acts as a great training tool for department personnel. This training is important so that anyone on the scene of a fire can handle hose and operate pumps.  Junior firefighters also participate in these trainings.  There are currently 4 active juniors members participating in department activities. 

Code Enforcement

The code officer’s March report was reviewed and noted 4 (8 YTD) building permits were issued ($100.00), 8 YTD ($460.00), 1 building inspections performed (1 YTD), 16 certificates of occupancy (16 YTD), 2 certificates of compliance (2 YTD), 20 phone calls/personal contact/email (35 YTD), 5 complaints received/actions taken (8 YTD), 0 notices of violation mailed (0 YTD), 0 notice of violations solved (0 YTD).  Code Officer Morris was advised by Attorney Peterson to begin the condemnation process for the Pearl Street home damaged last year by fire.

Department of Public Works

The DPW report was reviewed for the period March 8, 2021-April 9, 2021. 

Superintendent Caprino presented the 2 piggyback bids for the proposed purchase of a new 10-wheeler truck for the DPW.

  • Sourcewell: $184,955.32
  • Onondaga County Contract: $179,659.00

Both contracts include the same package as the village’s current 10-wheeler-no extras.

Mr. Carpino reported to the board that Chautauqua County has already purchased 3 or 4 trucks using the Onondaga bid.

Trustee Reynolds made a motion, seconded by Trustee Cavallaro, to approve the purchase of a new International 10-Wheeler truck for use by the village DPW, using the Onondaga County piggyback bid, quote#14734, dated April 1, 2021, for total cost of $179,659.00, as provided by Superintendent Caprino.  The purchase of this vehicle is to be funded through the DPW Reserve Account.   Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Mayor Jaroszynski reported that the village still has not found anyone interested in taking over the school crossing guard position which will be vacated by Jim Rensel on April 20, 2021.  The school has been advised that there may not be a crossing guard after that time.  Following discussion, the board agreed to advertise one more time for a stand-alone crossing guard position.

Trustee Cavallaro made a motion, seconded by Trustee Reynolds, to hire Peter Fuller as the village’s licensed mosquito pesticide applicator.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None. Carried.

Library  

The March library report was reviewed.  This month the library received $47.00 (copies/fax), $0.00 (fines), $67.00 (Book Sales), $620.00 gifts & donations, and $984.07 other.  

Committees:

Public Safety:

Trustee Cavallaro made a motion, seconded by Trustee Gustafson, to authorize the Fire Advisory Board to enter into preliminary negotiations with Chautauqua County EMS with regards to operation of EMS/Ambulance services.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Downtown Development:

Mayor Jaroszynski noted to the board that he had spoken to a Home Leasing representative regarding an update on the Falconer Square project funding.  They said they are hoping to hear from the state at the end of April or May now that the state budget has passed.

He also made note that the following village businesses have or are closing their Falconer locations:

  • M&T Bank closing in June
  • Servis Plumbing has already closed
  • The Blue Fin pet store has announced their store is closing on June 23rd.

Farmers Market:

Trustee Reynolds reported that Scott Farms is on board but still needs to complete an application.  Abers is unavailable most Fridays.  No other applications have been received but that there has been some interest from others.

Finance:

Treasurer Trask said the village should receive their portion of the American Recovery Act funding from the town which will be based on the 2018 census.  The funds will be paid over 2 years.  It was suggested a committee be formed, including department managers, on how to best utilize the funds.

Parks and Recreation:

In hopes for more guidance from the state, the board agreed to table their decision until the May board meeting, regarding the opening of the summer rec program this year.

Mayor Jaroszynski stated that if funds allow, he would like the board to consider hiring park security for Falconer Park this summer.  He also stated that signage will be ordered outlining CDC Guidance and other park rules and policies for those using the park.

There are 17 youth baseball and softball teams scheduled to use the village fields this summer.  Scheduling is tight, so preference for use will be given to the village youth organizations.  

Pine Hill Cemetery:

Peter Fuller will look into prices to restore or replace the cemetery sign located at the North Work Street entrance.

Old Business:

Peter and Jane Fuller were in attendance to discuss their ideas for a Christmas in July event for this summer.  Mr. Fuller noted that they have been working with the county Health Department regarding several of their proposed activities but have not yet been approved to move forward due to COVID restrictions.   The Fullers will report back to the board in May.

The Der Kobblers Car Show and Memorial Day Parade were tabled for another 30 days or until the May board meeting.  Band Concerts in the park are approved pending COVID restrictions/guidelines at the time.  Village Clean-Up Day and garage sale days are both pending Rotary decision.

New Business:

Trustee Reynolds made a motion, seconded by Trustee Cavallaro, to approve the DPW 2021-2023 contract as presented and dated April 12, 2021.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Trustee Reynolds made a motion, seconded by Trustee Gustafson, to approve the Village of Falconer Employee Handbook as written and dated April 12, 2021.  Discussion:  Trustee Gustafson requested the “Grievance” section be updated to eliminate the arbitration section.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Mayor Jaroszynski noted that he will be tabling his appointment of a deputy mayor until after the November election.

Trustee Cavallaro made a motion, seconded by Trustee Gustafson, to approve the Annual Organizational motions as written:

In compliance with Village Law 50524 regarding the Annual Organizational Meeting, it is moved and seconded to approve:

  • Community Bank and M&T Bank as Village of Falconer depositories
  • Designation of the Jamestown Post-Journal as the official newspaper for the publishing of legal notices,
  • Continued participation in the Chautauqua County Mutual Aid Agreement
  • Reappointment of Village Treasurer, Village Clerk, Appointment of Village DPW Superintendent
  • Appointment of committee members
  • Authorization payment in advance of audit of claims for public utility services, postage, freight and express charges, insurances and other charges that become due prior to the Board meeting that otherwise would incur late fee charges,
  • Attendance by municipal officials and employees at schools, conferences, seminars, associated organization meetings, etc., conducted for the benefit of the Village of Falconer
  • Reimbursement to such officers and employees the fixed mileage rate as set by the IRS as reimbursement for use of personal automobiles while performing their official duties on behalf of the Village
  • All regular board meetings that fall on a Monday holiday will be held the Tuesday immediately following the holiday
  • The present Procurement Policy
  • The present Disaster Plan
  • The present Public Health Emergency Plan
  • Setting the 2022 Organizational Meeting of the Village of Falconer as Monday, April 11, 2022, at 7:00 p.m.

Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Trustee Reynolds made a motion, seconded by Trustee Cavallaro, to approve a one-time only payout of up to and including 2 weeks of unused vacation time which resulted from of the COVID-19 pandemic.  This offer is only available to employees with an excessive balance of unused time, which if used may negatively impact village business.    Roll: Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Trustee Cavallaro made a motion, seconded by Trustee Reynolds, to accept the RFP submitted by Bloomquist Landscaping, Inc. of $4,575.00, dated April 8, 2021 for 2021 maintenance and landscaping.   All wages are to be paid by Bloomquist Landscaping at NYS prevailing wage.    Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Abstracts

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Cavallaro that Abstract #11, General Fund in the amount of $ 47,941.14 be approved for payment.  Roll: Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #11, Cemetery Fund in the amount of $ 320.38 be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #11, Library Fund in the amount of $ 1,712.06 be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Abstain, and Jaroszynski: Aye. Ayes: 3, Abstain: 1, Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Cavallaro that Abstract #11, General Fund Hand Items in the amount of $ 30,625.04 be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Trustee Reynolds made a motion, seconded by Trustee Cavallaro, to adjourn the meeting at 8:56 pm. Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Respectfully submitted,
Anna Fales, Village Clerk

February 16, 2021 Regular Meeting

Mayor James M. Jaroszynski
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds
Trustee Anthony Cavallaro

Gregory Peterson, Village Attorney
Carl Caprino, DPW Superintendent
Lawrence E. Trask, Treasurer
Laurie Becker, Library Director
W. Robert Morris, Code Enforcement Officer
Eric Yager, Fire Chief
Anna L. Fales, Village Clerk

The Public Hearing and regular meeting of the Village of Falconer Mayor and Board of Trustees was called to order on Tuesday, February 16, 2021 at 7:04 P.M. via Zoom Video/Teleconference with Mayor James Jaroszynski presiding. 

Pledge of Allegiance

Moment of Silence

Mayor Jaroszynski requested all present observe a Moment of Silence honoring the Passing of Caryl Mattison, wife of Mayor Albert Mattison (1987-2003) & Michael Anderson, retired village employee.

Roll

Trustee Dunn- Absent.  Trustee Gustafson, Trustee Reynolds, Trustee Cavallaro, and Mayor Jaroszynski were all present and participating from their home offices via Zoom.

Parliamentary Procedures

The Governor in Executive Order No. 202.1 and Executive Order No. 202.92 has relaxed the Open Meetings Law to allow meetings of public bodies to be held remotely by conference call or similar services. In light of the potential risks to public health and safety from the Novel Coronavirus (COVID-19), the Village of Falconer will be replacing in person open meetings and public hearings with remote telephonic or other digital meetings until further notice.

 A complete copy of the proposed Local Law may be obtained by contacting Anna Fales, Village Clerk, Village of Falconer during normal business hours at 716-665-4400. 

The public may participate in the meeting and hearing using the following link and password: https://us02web.zoom.us/j/86029610025.  Meeting ID: 860 2961 0025 Passcode: vof216 or to participate by teleconference: dial: 1 (646) 558-8656, Meeting ID: 860 2961 0025, Password: 580384.  Persons unable to attend the Village Board Meeting and Public Hearing may email comments or questions to falconer@netsync.net prior to 4 pm on February 16, 2021.

VISITORS ARE ALLOWED A MAXIMUM OF THREE (3) MINUTES TO ADDRESS THE CHAIR.  THIS IS NOT THE PLACE OR TIME TO CONDUCT A DEBATE WITH ANYONE.  IT IS A MEETING TO DELIBERATE AS THE MAYOR AND BOARD OF TRUSTEES TO TRANSACT THE BUSINESS OF THE VILLAGE.  ALL REPORTS, REQUESTS, IF NECESSARY, WILL BE SUBMITTED TO THE RESPECTIVE COMMITTEE OR COMMISSION FOR FURTHER STUDY, INFORMATION GATHERING AND RECOMMENDATIONS.  ALL CORRESPONDENCE RECEIVED HAS BEEN PLACED WITH THE TRUSTEES AND IS ON FILE.

Public Hearing Proceedings

Trustee Reynolds made a motion, seconded by Trustee Gustafson to open the Public Hearing for the purpose of considering the advisability of Adopting Local Law #1-2021, amending the Village of Falconer Zoning Law.  Roll: Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Mayor Jaroszynski read the following portion of the Public Hearing Notice, published in the Post Journal on February 5, 2021, for the record:

The Village of Falconer will also conduct a Public Hearing for the purpose of considering the advisability of Adopting Local Law #1 for the year 2021, amending the Village of Falconer Zoning Law, as follows:

The action includes the adoption of proposed amendments to the Village’s Zoning, Chapter 134, including sections of Articles I, II & III of the Code of the Village of Falconer, Local Law #4-1989 which was subsequently amended on 12/13/1999 by Local Law 1-1999. The intent of the proposed amendments to the zoning code is to provide regulations related to land use and development in a way that reflects the Village’s vision and goals from the Falconer Comprehensive Plan. The proposed revised code, fee schedule and map, updates the zoning framework to include two residential districts (R and MR), one commercial district (C), a mixed use/Village center district (VC), and one industrial district (I).

The intent of the 2021 Zoning Code Amendments is to guide future investment to be consistent with the Village’s 2019 Comprehensive Plan, particularly the plan’s vision, values, and planning principles. Also included in the proposed zoning code updates are design guidelines/standards, provisions for site plan review, special permitting and other administrative procedures, and nuanced supplemental regulations to address more challenging land uses.

 A complete copy of the proposed Local Law may be obtained by contacting Anna Fales, Village Clerk, Village of Falconer during normal business hours at 716-665-4400.  

Visitors:

Dee and Joe Dispenza, and Alan Gustafson Sr. were in attendance via Zoom.  Mr. Dispenza and Mr. Gustafson were active members of the Planning and Zoning Update Committees and instrumental in the proposed code amendments being presented today.

Public Comment:

Mayor Jaroszynski then opened the floor for public comment.  Participants were asked to unmute themselves if they wanted to comment.  No member of the public attending via Zoom chose to comment.  Clerk Fales noted for the record that she had not received any inquiries nor comments from members of the public regarding this Public Hearing and in response to the above recorded Legal Notice, as of 4 pm today.

Trustee Cavallaro made a motion, seconded by Trustee Gustafson to close the Public Hearing for the purpose of considering the advisability of Adopting Local Law #1-2021, amending the Village of Falconer Zoning Law and re-enter the regular session.  Roll: Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Minutes

Trustee Gustafson made a motion, seconded by Trustee Reynolds, to approve the minutes of the January 11, 2020 meeting of the Mayor and Board of Trustees, as written.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Fire Chief       

The chief’s January report was reviewed and noted that the department responded to 59 EMS, 1 structure fire, 1 grease fire, 1 truck fire, 6 fire alarms, 3 MVA, 1 CO alarms, 2 natural gas leaks and 1 truck stuck on railroad tracks, totaling 75 calls in January. Year to Date Calls: 75.

Mutual Aid Breakdown- January

Given:  Jamestown-23, Frewsburg-4, Gerry-1 and Fluvanna-1, totaling 29

Received: Medic 72-4, Alstar-2, Kennedy-5, Kiantone-1 and Frewsburg-1, totaling 13.

Trustee Cavallaro noted, upon his investigation, that the city of Jamestown has other EMS alternatives to help alleviate Falconer’s, especially non-emergent, calls into Jamestown.

  • Ambulance 71 in Celeron in available Monday through Friday from 6:30 am-4:30 pm and is staffed with EMT’s who can respond when available.
  • Jamestown 1 Ambulance is available and all Jamestown Fire Fighters are also EMT’s and able to respond.
  • Alstar now has a contract with the city and is able to respond.

Chief Yager stated that Falconer responds outside of the Village per the county’s Mutual Aid Agreement.  Last year Falconer responded to 176 calls into the City, only a couple of which, he said, were fire calls.

Trustee Cavallaro responded noting that if the run card is changed in Mayville, Falconer would not have to be the first responder and would still uphold the Mutual Aid Agreement.  He went on to say that the Falconer Fire Department has a responsibility to its residents both in Falconer and in the Town of Ellicott.

Chief Yager said address it with the duty coordinator, Greg Scott to get the run card changed.

Mayor Jaroszynski asked Chief Yager to see if he could get the run card changed at least during the day.  He went on to say the Falconer is always ready, willing and able to respond when needed.

Trustee Cavallaro made a motion, seconded by Trustee Reynolds to accept Richard Pfeiffer Jr. into the Falconer Hose Company, contingent that all sexual harassment and workplace violence training are complete prior to becoming active. All medical clearances and background checks are complete and satisfactory. Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Chief Yager read the remainder of his report, noting:

  • FEMA grant has been submitted for 17 sets of turn out gear.
  • The department received $4,000 grant from the Chautauqua Region Community Foundation for 4 thermal imaging cameras for the new G1 SCBA Air Packs.
  • The department is now looking into grants for radios that are very much needed for the interior firefighting operations.
  • On January 22, 2021, the Chief met with the Fire Advisory Board to get up to speed for the coming year.
  • The Im Responding record and reporting system is not NIFERS compliant and is making reporting very cumbersome.  Chief Yager is looking into purchasing a system that will replace the old Firehouse reporting system.  The cost of on-boarding the system would be approximately $6,000, which will include downloading all archive reports and files from the old Firehouse system and a 1-year subscription on the new platform. After the first year, the subscription cost is approximately $1,700/year.

Trustee Cavallaro said that the Fire Advisory Board is currently reviewing the system.  Mayor Jaroszynski said that the board will consider this item once the Fire Advisory Board concludes their review and provides a recommendation to the board.

Code Enforcement

The code officer’s January report was reviewed and noted 0 building permit was issued ($0.00), 0 YTD ($0.00), 0 building inspections performed (0 YTD), 0 certificates of occupancy (.0 YTD), 0 certificates of compliance (.0 YTD), 6 phone calls/personal contact/email (6 YTD), 3 complaints received/actions taken (3 YTD), 0 notices of violation mailed (0 YTD), 0 notice of violations solved (0 YTD).  Code Officer Morris is planning to begin fire inspections this month.

Department of Public Works

The DPW report was reviewed for the period January 11, 2021-February 12, 2021.

The DPW has been busy maintaining streets and sidewalks, performing equipment repairs and service on the 7600, the replaced the batteries in the grader and installed new wiring and latches in the sidewalk plow. They have also been filling in for the crossing-guard, as needed.

Library 

The January library report was reviewed.  This month the library received $44.00 (copies), $8.00 (fines), $44.00 (Book Sales), $695.00 gifts & donations, and $949.62 other.

Mrs. Becker reported noted that the January Story Walk was moved indoors and spaced throughout the library.   

Committees:

Animal Control:

The December 2020 and January 2021 animal control reports were reviewed, noting a complaint of a barking dog on Central Avenue which was addressed and resolved. A complaint of an at-large dog in Falconer Park continues to be investigated but has not been caught.  Mr. Belin will continue to check the park.

Crossing Guard:

Madeline Lines has resigned from her position as school crossing guard effective January 31, 2021.  She has found full-time employment outside of the village.  James Rensel has been hired for the position, however is only available 3 days (M,T,F ) per week.  The village is continuing its search for either a replacement for the 2 other days or someone willing to work all five days, as Mr. Rensel said he would be willing to step aside if a replacement were found.  In the interim, Ms. Lines agreed to continue to work the other two days until the end of February.  The DPW continues to fill in as needed.

Fire Advisory Board:

Trustee Cavallaro reported that the advisory board is working with Chief Yager on the department’s 2021-2022 budget and long-range planning.  He went on to say that Advisory Board Chairman, Steve Vanstrom, is excellent and does a great job with long-range planning.

Farmers Market:

Trustee Reynolds reported that he has spoken to DeEtte Dispenza regarding the market and will also be speaking with the Jamestown Market manager as well as the state and county.  He said he feels that the village can hold the market this year either on a Thursday or a Sunday from June to early Fall in the green space on Main Street next to the Gronquist building.  Mayor Jaroszynski is hopeful that the DPW, using shared services if necessary, can get that area graded and ready for the market. 

Finance:

Treasurer Trask thanked Trustee Gustafson for reviewing the abstract invoices and all funds on a monthly basis. The 3rd quarter sales tax payment has been received.  The current fiscal budget which was written with the pandemic in mind is on track.

Old Business:

Trustee Gustafson reported that the Village’s .Gov website was approved and everything should be up and running within a week.

New Business:

Mayor Jaroszynski presented Local Law #1-2021 – amending the Village of Falconer Zoning Law. Attorney Peterson made note for the record that on November 9, 2020, the Board adopted Resolution #39-2020 to accept the SEQR determination of the amended code, map and fee schedule as a negative declaration.  Clerk Fales noted further for the record, that the Village received a letter of approval and support, dated January 13, 2020, regarding the Municipal Zoning Referral #2020-75, Village of Falconer Zoning Code and Map Update, from Matthew Bourke, Jr. Planner for Chautauqua County Planning Board. 

Clerk Fales noted that a few spelling and grammatical errors, primarily in the Table of Contents section, were corrected by Ingall’s Planning and Design and had no effect on the nature and intention of the document as presented.

Special thanks to Alan Gustafson, Sr. for his continued assistant and support in the development of the proposed Local Law and amendments in the Zoning Code, even though Mr. Gustafson now works full-time as a code officer for the City of Dunkirk.

Trustee Reynolds made a motion, seconded by Trustee Gustafson, to approve Local Law #1-2021, Amendments to the Village of Falconer Zoning Code as read by Mayor Jaroszynski and in accordance with the Amendments dated October 22, 2020; to further approve the amended Zoning Map, dated October 2020, and to approve the updated Village Zoning Code Fee Schedule, dated September 9, 2020 all as presented.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Correspondence

Mayor Jaroszynski read into record the “letter of acknowledgment” addressed to Treasurer Trask from Alan P. Gustafson Jr., dated January 11, 2021, as written.

Treasurer Trask:
Please accept this acknowledgement that for the month of December 2020, I reviewed the unpaid vouchers on January 11, 2021, and the reconciliations from M&T Bank and Community Bank on January 11, 2021.
Sincerely,
Alan P. Gustafson Jr.
Trustee, Village of Falconer

Abstracts

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Cavallaro that Abstract #9, General Fund in the amount of $ 163,482.16be approved for payment.  Roll:  Gustafson: Abstain, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #9, Cemetery Fund in the amount of $ 1,072.86be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Cavallaro and seconded by Trustee Gustafson that Abstract #9, Library Fund in the amount of $ 1,245.17 be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #9, General Fund Hand Items in the amount of $ 34,229.51 be approved for payment.  Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Trustee Reynolds made a motion, seconded by Trustee Gustafson, to adjourn the meeting at 8:10 pm. Roll:  Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Respectfully submitted,
Anna Fales, Village Clerk

January 11, 2021 Regular Meeting

The regular meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, January 11, 2021 at 7:00 P.M. via Zoom Video/Teleconference with Mayor James Jaroszynski presiding. 

Pledge of Allegiance

Acceptance of Trustee Steele’s Letter of Resignation

Mayor Jaroszynski presented Trustee Steele’s resignation from the Village Board for official approval.  Trustee Dunn made a motion, seconded by Trustee Reynolds to accept Trustee Michael Steele’s Letter of Resignation from the Board of Trustees effective December 31, 2020, as dated and read by Trustee Steele to the Board on October 13, 2020. Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Appointment of Trustee Cavallaro

Mayor Jaroszynski requested the Board’s approval of his appointment of Anthony Cavallaro to the Board of Trustees.  Trustee Reynolds made a motion, seconded by Trustee Dunn, to approve the appointment of Anthony Cavallaro to the Village of Falconer Board of Trustees, to replace Trustee Steele, effective January 1, 2021.  Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Mayor Jaroszynski read to the board a brief summary of Mr. Cavallaro’s history, accomplishments and community contributions: “Skip is a life-long resident of Falconer.  He was a 1966 graduate of FCS and served in the military from 1967-1969.

Skip worked in the Falconer DPW from 1970 as a motor equipment operator and became Superintendent in 1988, until his retirement in 2004.  He has been an active member of the Falconer Fire Department since 1973; having held the offices of Chief, President  and currently serves on the Falconer Fire Advisory Board.  Skip is currently a Deputy Fire Coordinator for Chautauqua County. A position he held since 1993.

Skip and his wife Brenda, live on Main Street and have two daughters and four grand-daughters.”

Roll:

Roll: Trustee Dunn, Trustee Gustafson, Trustee Reynolds, Trustee Cavallaro, and Mayor Jaroszynski were all present and participating from their home offices via Zoom.

Visitors

No visitors were present via Zoom.  Clerk Fales noted that as of 4 pm today she had not received any comments or questions from the public to be addressed at this meeting.

Minutes

Trustee Dunn made a motion, seconded by Trustee Reynolds, to approve the minutes of December 14, 2020 meeting of the Mayor and Board of Trustees, with the following revisions:

  1. Correct the Abstract #7 motions as made at the December 14, 2020 meeting:

    Motion:  It is moved by Trustee Dunn and seconded by Trustee Reynolds that Abstract #7, General Fund in the amount of $ 41,134.89 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

    Motion:  It is moved by Trustee Gustafson and seconded by Trustee Dunn that Abstract #7, Cemetery Fund in the amount of $ 326.83 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

    Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #7, Library Fund in the amount of $ 1,809.36 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

    Motion:  It is moved by Trustee Dunn and seconded by Trustee Gustafson that Abstract #7, General Fund Hand Items in the amount of $ 51,773.25 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried
  2. Correspondence should reflect speeding cars on Homestead, not W. Falconer Street.

Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Trustee Cavallaro, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief       

The chief’s December report was reviewed and noted that the department responded to 52 EMS, 2 fire alarms, 2 trees/branches down, 3 MVA, 1 residential lockout, and 1 odor investigation, totaling 61 calls in December. Year to Date Calls: 841.

Mutual Aid Breakdown- December

Given:  Jamestown-8, Frewsburg-9, and Kennedy-3, totaling 20

Received: Jamestown-0, Kennedy-2, Kiantone-0, Medic 74-2, Alstar-1: totaling 5

Trustee Cavallaro questioned why the calls into Jamestown are not slowing down now that the City signed their contract with Alstar for EMS service.  He stated his concern regarding potential burn out the Falconer volunteers.  A brief discussion between the mayor and board followed.  Unfortunately, Chief Yager was not in attendance to address Trustee Cavallaro’s concerns.

Code Enforcement

The code officer’s December report was reviewed and noted  1 building permit was issued ($25.00) 78 YTD ($2,130.30), 0 building inspections performed (1 YTD), 0 certificates of occupancy (30 YTD), 0 certificates of compliance (10 YTD), 5 phone calls/personal contact/email (272 YTD), 0 notices of violation mailed (20 YTD), 0 notice of violations solved (5 YTD).  Mayor Jaroszynski reminded the board that Code Officer Morris is working shorted winter hours (9-noon Monday-Friday) through March.

Department of Public Works

The DPW report was reviewed for the period December 15, 2020-January 10, 2021.

Superintendent Caprino clarified for Trustee Dunn that the insulation of Falconer Park cameras was proactive in nature and at the advisement of the security company.  Trustee Reynolds commended Superintendent Caprino and his team for their excellent work cleaning up following the recent winter storm.

Library 

The December library report was reviewed.  This month the library received $47.00 (copies), $10.00 (fines), $217.00 (Book Sales), $5,950.00 gifts & donations, and $4,809.00 other.

The board was extremely pleased in the library’s continued success in engaging the community in a wide-array of activities again this month.

Committees:

Mayor Jaroszynski requested Trustee Cavallaro take over as liason for the 3 committees that Trustee Steele had been responsible for:  Animal Control, Community Building and Downtown Development.

Legal:

Attorney Peterson supported the mayor’s signing of another letter of support of the Falconer Square project.

Mayor Jaroszynski, on behalf of the Village,  congratulated Greg for his 20 years of service and retirement from the the Robert H. Jackson Center Board of Directors.

Crossing Guard:

Superintendent Caprino inquired if the crossing guard would be paid if the school moved to 100% virtual learning at some point.  The school pays 50% of the salary, so Mayor Jaroszynski stated that he would have to speak to the school.

Farmers Market:

Mayor Jaroszynski noted that an area business offered to make a donation towards the Farmers Market. 

Planning & Zoning:

The board tabled the building moritorium suggestion for the second time, feeling it maybe unnecessary, if the final approval is received from the county and the public hearing can be scheduled for the updated zoning code next month.

Old Business:

The letter of request for the .Gov website extension was sent in for federal approval.  Mr. Peterson suggested that when the website is up and running, Trustee Reynolds do a video “so long” to Trustee Steele.

Clerk Fales reported that one employee and several volunteers have yet to complete the annual sexual harassment training.

New Business:

Clerk Fales reported that she submitted the list of notifying the County the Trustee Cavallaro and Trustee Reynolds will be up for re-election at the November election of 2021.

Mayor Jaroszynski asked if any of the trustees would be willing to volunteer to serve on the upcoming DPW contract negotiation committee.  The currect contact expires at the end of this fiscal year and needs to be re-negotiated before June 2021. 

Correspondence

The January 2021 village calendar of events/meetings was handed out to the board in their packets.  Mayor Jaroszynski made special note that all village offices will be closed in celebration of Dr, Martain Luther King Day next Monday, January 18th.

Clerk Fales disclosed that she responded to a US Census Bureau’s  Boundary and Annexation Survey (BAS) on behalf of the Village confirming that there were no boundary changes in the village in 2020.

Abstracts

Motion:  It is moved by Trustee Dunn and seconded by Trustee Cavallaro that Abstract #8, General Fund in the amount of $ 31,056.74be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Cavallaro and seconded by Trustee Gustafson that Abstract #8, Cemetery Fund in the amount of $ 746.35be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Dunn that Abstract #8, Library Fund in the amount of $ 983.13 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #8, General Fund Hand Items in the amount of $ 33,073.84 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Trustee Dunn made a motion, seconded by Trustee Gustafson, to adjourn the meeting at 7:54 pm. Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, Cavallaro: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Respectfully submitted,
Anna Fales, Village Clerk

December 14, 2020 Regular Meeting

Mayor James M. Jaroszynski
Trustee J. Michael Steele-Excused
Trustee Timothy Dunn
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds

Anna L. Fales, Village Clerk
Bryce Webster, Fire Chief
Carl Caprino, DPW Superintendent
Laurie Becker, Library Director

The regular meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, December 14, 2020 at 7:00 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding.  All COVID-19 protocols were followed.

Pledge of Allegiance & Roll:

Roll: Trustee Dunn, Trustee Gustafson, Trustee Reynolds, and Mayor Jaroszynski were all present. Trustee Steele was not present.

Visitors

Skip Cavallaro, Joseph Taylor, Avery Faulkner, Eric B. Yager, and Tyler A. Stimson were present to view the proceedings.

Minutes

Trustee Dunn made a motion, seconded by Trustee Gustafson, to approve the minutes of November 9, 2020 meeting of the Mayor and Board of Trustees, as written. Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None. Carried.

Fire Chief

The chief’s November report was reviewed and noted that the department responded to 61 EMS, 1 fire, 2 Search, 9 wires/trees down, 1 MVA, 6 false alarms and 1 hazmat, totaling 81 calls in November.

Mutual Aid Breakdown- November

Given:  Jamestown-13, Frewsburg-7, Fluvanna-2, Gerry-5, Alstar-1, and Ellington-1: totaling 29

Received:   Jamestown-0, Kennedy-2, Kiantone-0, Medic 74-3, Alstar-5: totaling 10.

Trustee Dunn made a motion, seconded by Trustee Reynolds, to accept Sierra Fish, Ethan Destro, Davis Saxton, and Joseph Taylor as members of the Falconer Fire Department Hose Company upon their successful completion of the NYS required human resource trainings.  All required background checks and physicals have been completed satisfactorily.  Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

A motion was made by Trustee Dunn, seconded by Trustee Reynolds, to approve the 2021 Line Officers for the Falconer Fire Department as elected by membership at the December Fire Department Meeting held on Monday, December 7. 2020 and as submitted by Chief Webster to the Village Board for approval:

ChiefC401Eric Yager
1st Asst. ChiefC402Keith Babcock
2nd Asst. ChiefC403Avery Faulkner
3rd Asst. ChiefC404Tyler Stimson

Roll: Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

The following persons were also elected to office at the 12/7/2020 Fire Company elections:

PresidentTom Galbraith
Vice PresidentKristen Sisson
SecretaryLawrence E. Trask
TreasurerDaniel Lathrop
Captains:Brenton Yager
Garrett Yager
1st Lieutenants:Mike Roman
Cody Catalano
2nd Lieutenants:Terrell Colburn
Madeleine Lines

Code Enforcement

The November code officer report was reviewed.  It was noted that 3(77-YTD) -$320.00 ($2,115.20-YTD) building permits were issued, 0 (1-YTD) building inspections were performed, 1 (30-YTD) certificates of occupancy were issued, 0 (10-YTD) certificates of compliance, 10(267-YTD) phone calls/personal contact/emails were addressed, 1 (48-YTD) complaints received/actions taken, 0 (20-YTD) notices of violations mailed, 0 (5-YTD) notice of violations resolved, 0 stop work order issued, and 0 stop work order resolved. 

Mayor Jaroszynski noted that a new home is being built on E. Main Street which is located partially in the Village and partially in the Town of Ellicott.  The town and village officials decided that the town’s code officer, Dave Rowe, will take the lead on permits, inspections, etc.

Department of Public Works

The DPW report was reviewed for the period November 10, 2020-December 13, 2020.

Superintendent Caprino noted that his staff has been busy with snowing plowing/salting roads, putting up Christmas decorations and taking care of recent storm damage at cemetery and Little League field.

Mayor Jaroszynski commended Superintendent Caprino, his crew along with the fire department crews for their efforts in response to the storm and the resulting damage. Superintendent Caprino noted that the Town of Ellicott crews assisted the village in clearing the downed tree on Park Avenue to reopen the road and clear the way to the fire hydrant.  The mayor reported that there was also a large tree down at the Little League field that damaged a portion of the fence as well as a small portion of the bleachers.

The humane society drive through rabies clinic held at the village’s DPW barn on Saturday, November 21, 2020 went well. 

Trustee Reynolds commended all involved with the “Santa ride around the village”.  He said the kids really enjoyed it.

Trustee Reynolds also inquired whether or not a “game plan” was decided for the trees on Almet?  Mayor Jaroszynski noted that he had consulted with surrounding officials and the village’s attorney regarding responsibility, funding and liability.   More information is needed. No definite plan is in place at this time.

Library

The November library report was reviewed.  This month the library received $27.00 (copies), $7.00 (fines), $237.00 (Book Sales), and $420.00 gifts & donations.

Rhonda Hedlund shared her paper cutting display this month.  Originally, Ms. Hedlund was scheduled to demonstrate her craft and teach a class but unfortunately, due to COVID, the event could not be held at this time.

The Library Board met on Thursday, November 12th.  During this meeting the lineup for the Summer Band Concerts to be held throughout July 2021 in Davis Park was finalized:

  • July 8- Razz’s Dixie Band
  • July 12- Pat Cook’s Tribute to the Women in Country
  • July 22- Rockin Robin
  • July 29-Pearl City Jazz

The Holiday Book Sale began on November 16th.  The sale will continue through the holidays.

The November Storywalk story was Thanks for Thanksgiving by Julie Markes. Participating readers, young and old, were asked to write what they were thankful for on a paper feather.  The feathers were assed to the library’s “Thankful Turkey”.

Committees:

Legal:

Attorney Peterson is being honored tonight at the Robert H. Jackson Center for his 20 years of service on their Board of Directors.  Mr. Peterson is a co-founder of the Jackson Center.

Animal Control:

The October animal control report was reviewed.

Community Building:

The village’s insurer advised to hold off on allowing Senior Walkers or any group to use the building with COVID cases on the rise.  The senior walkers were made aware that for now the building will remain closed to all groups.

Parks:

Park Pavilion reservations will be pushed back until April for village residents and May for non-residents.  All summer activities are still pending and will be based on COVID rates & restrictions at that time.

Planning & Zoning:

Ingall’s Planning & Design suggested the board consider a temporary moratorium be put into place on commercial and industrial permits until the new Zoning Code updates are finalized.  They also suggested a verbiage change in regards to “uses permitted”.  Both items were tabled pending discussion with Attorney Peterson.

Old Business:

Superintendent Caprino confirmed that the village vehicles are now using county fuel station and things are going well.

RESOLUTION #41-2020   Approval of .Gov Website Extension

Trustee Dunn made a motion, seconded by Trustee Reynolds, to adopt Trustee Gustafson’s suggestion to setup a .gov extension for the new village website at a cost of $400/year for the domain hosting fee.   Mayor Jaroszynski is authorized to sign a letter on behalf of the village authorizing the .gov extension for the establishment of a new official village website. Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.  

Mayor Jaroszynski reported that, as per the authorization by the Board at the November Village Board Meeting, he has executed all necessary documents/contract with Churchville Fire Company for the purchase of the new fire truck.

New Business:

RESOLUTION #42 -2020   Approving the Destruction of Records Based on the MU-1 Retention Schedule

(List attached)

It is moved by Trustee Dunn, Seconded by Trustee Gustafson, BE IT RESOLVED, By the Board of Trustees of the Village of Falconer that the RECORDS DISPOSAL FORM (2 pages), dated October 2020, and submitted via email on 11/12/2020, by Sarah Phearsdorf, Community Assistant Specials at Southern Tier West, be approved for destruction as written.  Be it further approved that the village clerk has the authorization to sign and date this list upon the proper destruction of the listed documents.

Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.  

RESOLUTION #43-2020   LGS1 Adoption

It is moved by Trustee Gustafson, Seconded by Trustee Dunn, BE IT RESOLVED, By the Board of Trustees of Village of Falconer that Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein. FURTHER RESOLVED, that in accordance with Article 57-A: (a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; (b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods.

Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Mayor Jaroszynski notified the Board of his decision to hold all Village work sessions and board meetings via Zoom for the foreseeable future, beginning January 2021. This decision was made in accordance with The Governor’s Executive Order No. 202.1 to allow meetings of public bodies to be held remotely by conference call or similar services in light of the potential risks to public health and safety from the Novel Coronavirus (COVID-19).  Trustee Dunn requested that a document be designed and distributed prior to the January meeting, outlining best practices/protocol for Zoom meetings.

Mayor Jaroszynski noted that, due to Trustee Steele’s absence this evening, the village recognition of Trustee Steele’s service to the village will be postponed until January.

Correspondence

The Board reviewed a document which was received by the Village on December 8, 2020, as a notice of disclosure of a purchase agreement for the sale of a privately owned washer and dryer from Carl Caprino and sold to the Falconer Fire Department. It was further noted that the transaction was made during non-working hours. The agreement, as written, was signed by Mr. Caprino and Chief Webster and dated October 20, 2020.

Mayor Jaroszynski stated that he had received a citizen complaint of a green tarp, located along W. James Street and West Avenue that is in need of repair.  Superintendent Caprino was assigned to address the situation with the property owner.

There was also a concern regarding speeding vehicles on Homestead Street. 

Abstracts

Motion:  It is moved by Trustee Dunn and seconded by Trustee Reynolds that Abstract #7, General Fund in the amount of $ 41,134.89 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Dunn that Abstract #7, Cemetery Fund in the amount of $ 326.83 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #7, Library Fund in the amount of $ 1,809.36 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Dunn and seconded by Trustee Gustafson that Abstract #7, General Fund Hand Items in the amount of $ 51,773.25 be approved for payment.  Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Mayor Jaroszynski thanked Chief Webster for his dedicated service during his term as fire chief, for his integral role in the recent fire department grant awards, and for responding so quickly to set up the Santa Drive Around the Village, which was a great success.

Trustee Dunn made a motion, seconded by Trustee Reynolds, to adjourn the meeting at 8:15 pm. Roll:  Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Respectfully submitted,
Anna Fales, Village Clerk

November 9, 2020 Regular Meeting

Mayor James M. Jaroszynski
Trustee J. Michael Steele
Trustee Timothy Dunn
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds

Gregory Peterson, Attorney
Anna L. Fales, Village Clerk
Lawrence Trask, Treasurer-Absent
Bryce Webster, Fire Chief
W. Robert Morris, Code Enforcement Officer
Carl Caprino, DPW Superintendent
Laurie Becker, Library Director

The regular meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, November 9, 2020 at 7:00 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding.  All COVID-19 protocols were followed.

Pledge of Allegiance & Roll:

Roll: Trustee Steele, Trustee Dunn, Trustee Gustafson, Trustee Reynolds, and Mayor Jaroszynski were all present.

Visitors

Skip Cavallaro, Joseph Taylor, DeEtte Dispenza, Ro Woodard and William Lawson, FCS government class student were present.

Ro Woodard and DeEtte Dispenza addressed the board, requesting that the village’s senior’s walking group, which was initiated 2 years ago by the county health department, be allowed to walk inside the community building during the winter. 

Resolution # 37-2020-Following a lengthy discussion, a motion was made by Trustee Steele, seconded by Trustee Reynolds, to approve the senior walking group to use the upstairs of the Community Building during the inclement winter months with the following conditions:  all walkers must be in good health and sign in daily, temperature checks of each must be taken and recorded, no more than 10 walkers per day.  The walkers will also be responsible for sanitizing all touched surfaces and following all social distancing protocols.  Walking activities will be restricted to the 2nd floor only.  Clerk Fales has been instructed to consult with the village’s insurance provider regarding liability.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Minutes

Trustee Dunn made a motion, seconded by Trustee Steele, to approve the minutes of October 13, 2020 meeting of the Mayor and Board of Trustees.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Trustee Dunn made a motion, seconded by Trustee Reynolds, to approve the minutes of September 14, 2020 work session of the Mayor and Board of Trustees. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief       

The chief’s October report was reviewed and noted that the department responded to 64 EMS, 6 fire, 7 fire alarms, 1 fire standby, 3 MVA, and 1 medical alarm, totaling 82 calls in October.

Mutual Aid Breakdown- September

Given:  Jamestown-16, Frewsburg-15, Kennedy-2, Gerry-1: totaling 34

Received:   Jamestown-0, Kennedy-8, Kiantone-4, Stat Helicopter-0, Alstar-5: totaling 17.

The board tabled the approval of 3 new Hook and Ladder members; Sierra Fish, Ethan Destro and Dave Saxton, pending the submission of their physical and arson clearances at the December board meeting. 

Trustee Steele requested that Exempt Hall be re-opened to its membership. The board agreed as long as all COVID protocols are followed and everyone signs in upon entering.  Fire Chief Webster will provide a thermometer.

Trustee Reynold’s inquired as to the type of EMS calls that the department has been responding to.  Chief Webster responded with a short list of medical conditions

Resolution # 38-2020-Trustee Steele made a motion, seconded by Trustee Dunn, to approve a down-payment of $1,500 for FEMA grant writing services to be paid using the fire chief’s General Fund budget line A3410.4.  The remaining $1,000 balance of the grant writer’s fee will be due once the grant is submitted to FEMA.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.  

Code Enforcement

The October code officer report was reviewed. Code officer Morris made corrections to his year to date totals as follows:  It was noted that 5(74-YTD) -$125.00 ($1,770.20-YTD) building permits were issued, 0 (1-YTD) building inspections were performed, 1 (30-YTD) certificates of occupancy were issued, 3 (10-YTD) certificates of compliance, 20(257-YTD) phone calls/personal contact/emails were addressed, 2 (47-YTD) complaints received/actions taken, 0 (20-YTD) notices of violations mailed, 5 notice of violations resolved, 0 stop work order issued, and 0 stop work order resolved. 

Mr. Morris reported that he passed the Code Enforcement training course and is now official a certified code enforcement official.

Department of Public Works

The DPW report was reviewed for the period October 14, 2020-November 8, 2020.

Superintendent Caprino noted that the DPW will be back to 5-day work week starting on Monday, November 16th.

Superintendent Caprino reported that the sulfur smell in the hot water system in the Community Building is back and being worked on, his crew has been busy picking up leaves, readying trucks for winter, snow removal training with Brenton and Eric, and releasing a log jam that occurred at the foot bridge.

Mayor Jaroszynski asked Superintendent Caprino to contact the county if/when log jams occur at the bridge.

Superintendent Caprino told the board that a dead tree located over a neighbor’s home needs to be removed.  He noted that it was a removal that his team is unable handle therefore, a tree service would need to be hired.  The mayor asked him to keep the board informed.

Library 

The October library report was reviewed.  This month the library received $45.00 (copies), $5.00 (fines), $42.00 (Book Sales), $280.00 gifts & donations, and $3,102.54 (other, includes Walrod Fund, CCLS Materials Plan, Cash Grant & LLSA).

The family pumpkin decorating was a huge success.  Fourteen pumpkins were submitted and displayed in the library throughout the month of October.  Pumpkins were also displayed virtually on the library website and Facebook page. One participating family, selected randomly, won a prize pack that included a book, a gift certificate and snacks.  This activity was funded through a mini grant provided by the Chautauqua Cattaraugus Library System.

Many children and adults enjoyed the first Storywalk® at the library. Funds for the Storywalk® series were provided by the Falconer Region Community Fund & Donald R. Swanson Memorial Fund at the Chautauqua Region Community Foundation.

Mrs. Becker inquired if it would be acceptable for the library to hold a quilt raffle.  She said a patron would like to donate a quilt as a fundraiser for the library.  Mr. Peterson said that as long as the fundraiser is not considered gambling, it is acceptable. The library would also be fine with participating in the CRCF Giving Tuesday event.

Committees:

Animal Control:

The NYS Dog Control Inspection Report was completed on 10/6/2020 by Emily Bailey.   The village received a rating of “Satisfactory365”.

Planning & Zoning:

Resolution # 39-2020-Trustee Dunn made a motion, seconded by Trustee Steele, to accept the SEQR determination regarding the Adoption of the Village of Falconer 2020 Zoning Code and Map Update (Chapter 134 of the Village Code) of Negative Declaration, as written.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Old Business:

  • Trustee Reynolds and Trustee Gustafson agreed to work with Clerk Fales in developing the Pandemic Operations Plan. The goal of the committee to assist in writing the guidelines and policies required to fulfil the provisions of Governor Cuomo’s “Pandemic Operations Plan law (Chapter 168 of the Laws of 2020).  

New Business:

  • The humane society will be holding a drive through rabies clinic at the village’s DPW barn, located at 1 Coleson Drive, on Saturday, November 21, 2020.  Pre-registration through the humane society will be required.
  • The Rotary has cancelled the annual Santa Parade out of abundance of caution.  Mayor Jaroszynski and Chief Webster are working on an alternative plan for a “Santa ride around the village aboard the Old Mac Truck” on Saturday, 12/5/2020 at 10 am.  Chief Webster said he plans to use a total of three vehicles to escort Santa.  This will be the 1st year that Santa will not be greeting children at the Santa House following the parade. However, the Rotary is planning some other fun and safe activities so that children can still enjoy the magic this Christmas season, in spite of the current pandemic. 
  • Resolution # 40-2020-Trustee Steele made a motion, seconded by Trustee Dunn, authorizing the mayor to execute an updated purchase agreement between Churchville Fire Equipment Corporation and the Village of Falconer, as written in the pre-agreement dated, 9/14/2018.  The Agreement is to purchase a new fire apparatus, Pierce Velocity Custom Pumper truck with extraction tools, as outlined in Exhibit A of the Agreement, for the 100% pre-paid purchase price of $706,364.00, and is to be paid using the Capital F Reserve Fund.  The bid services for the purchase of the above listed apparatus were performed by Sourcewell Bid Consortium, through whom the purchase will be made.  Be it further noted, that the $2,000.00 Sourcewell Fee is not included in the contacted purchase price and will be invoiced separately, and is to be paid using funds from the 20/21 fire chief’s General Fund budget line A3410.4.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Nay, Reynolds: Aye, and Jaroszynski: Aye. Carried.
  • Attorney Peterson said that he applauds the fire department for their foresight and preplanning in setting up the reserve fund many years ago for the purchase of their apparatus’.  This has saved the village from having to seek bonds for these purchases.

Correspondence

  • The village received an email notice on November 6, 2020 from Home Leasing, alerting the village that their most recent HCR funding application for the Falconer Square project was not funded.  Home Leasing noted that they will be re-applying as soon as the next round of HCR funding is released.

Abstracts

Motion:  It is moved by Trustee Dunn and seconded by Trustee Steele that Abstract #6, General Fund in the amount of $ 220,499.38 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Dunn that Abstract #6, Cemetery Fund in the amount of $ 47.24 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #6, Library Fund in the amount of $ 13,954.67 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Motion:  It is moved by Trustee Steele and seconded by Trustee Reynolds that Abstract #6, General Fund Hand Items in the amount of $ 34,100.36 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Trustee Steele made a motion, seconded by Trustee Dunn, to adjourn the meeting at 8:24 pm. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried   

Respectfully submitted,
Anna Fales, Village Clerk

November 9, 2020 Work Session

Mayor James M. Jaroszynski
Trustee Timothy Dunn
Trustee J. Michael Steele
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds

Anna L. Fales, Village Clerk

The work session meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, November 9, 2020 at 5:45 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding. All social distancing and COVID safety protocols were followed.  No work session was held in October.

Anthony Cavallaro and Steve Vanstrom, both representing the Fire Advisory Board, were in attendance to update the board on the fire truck committee progress and their recommended actions.

Mr. Vanstrom presented the mayor and board with a proposed purchase agreement between Churchville Fire Equipment Corporation and the Village of Falconer, dated 9/14/2018, for the purchase of a new pumper truck and extrication equipment through the Sourcewell Consortium.  The cost of the new pumper and equipment, if paid in full upfront will be $706,364.  That equates to a discounted savings of $21,747.

Mayor Jaroszynski told the board that he and Trustee Steele had met with the fire advisory board over the weekend to review the agreement.  The mayor said he was pleased that the committee responded to his request for a “bare-bones” fire truck.  He said, in all, the committee deleted approximately $9,900 in options.  Mr. Cavallaro echoed the mayor’s comments, noting that the committee worked diligently for 7 months analyzing the needs of the fire department against spending.  He said the committee worked well together throughout the process as they reviewed specifications item by item.

Trustee Reynolds asked if there would be a warranty provided. Mr. Vanstrom responded, yes, 1 full year complete.  Items like transmission and computers would be prorated.

Trustee Reynolds and Trustee Gustafson asked several additional questions regarding the Sourcewell bidding, payment and bonding processes.   Mr. Cavallaro responded that the bid was open to all vendors, the purchase is 100% bonded and that Sourcewell is paid by the bidder and receives no payment or commission from the vendor (Churchville) for the sale.

Following the discussion, Mayor Jaroszynski thanked the Fire Advisory Board & truck committee for their hard work. 

The board will take action on the proposed purchase agreement during open session of the regular board meeting starting at 7 pm this evening.

Fire Chief Webster presented a brief overview of the fire departments financial status for the current fiscal year along with his plans for the remainder of the year.  He noted that he will be seeking additional grants though FEMA and also local funding sources to equip his department and membership with the proper equipment to safely carry put their duties.  He also noted his intentions to purchase 3-4 nozzles, 500’ back-up 3/4” hose and 200’ 2” back-up hose.   These items will be a total spend of approximately $6,320.00.

Chief Webster provided the board with a one-page summary of his presentation. 

Trustee Gustafson provided the board with a brief preview of the new village website.  The website will be ADA and accessibility compliant.  It is also a reactive website which will adjust automatically to viewing on either a PC or handheld devices. There was additional discussion on items to be added and security features.  A follow-up presentation is planned for the December meeting.

A motion was made by Trustee Dunn, seconded by Trustee Gustafson, to adjourn the work session at 6:45 pm.  Ayes:  All, Nays: None.  Carried.      

Respectfully submitted,
Anna L. Fales

October 13, 2020 Regular Meeting

Mayor James M. Jaroszynski
Trustee J. Michael Steele
Trustee Timothy Dunn
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds-Absent

Gregory Peterson, Attorney
Anna L. Fales, Village Clerk
Lawrence Trask, Treasurer
Bryce Webster, Fire Chief-Absent
W. Robert Morris, Code Enforcement Officer-Absent
Carl Caprino, DPW Superintendent
Laurie Becker, Library Director

The regular meeting of the Village of Falconer Mayor and Board of Trustees was held on Tuesday, October 13, 2020 at 7:00 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding.  All COVID-19 protocols were followed.

Pledge of Allegiance & Roll:

Trustee Steele, Trustee Dunn, Trustee Gustafson, and Mayor Jaroszynski were all present. Trustee Reynolds was absent.

Visitors

Mr. Marion Lombardo, 138 W. Falconer Street was present.

Minutes

Trustee Dunn made a motion, seconded by Trustee Steele, to approve the minutes of September 14, 2020 meeting of the Mayor and Board of Trustees with the following revisions:

Boy Scout Motion: Trustee Gustafson: Abstained.

Website: PDF copies of code permits were in hand

Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief

The chief’s September report was reviewed and noted that the department responded to 63 EMS, 10 fire, 2 residential lockout, 1 power line, 1 service calls, 1 MVA, , totaling 78 calls in September.

Mutual Aid Breakdown- September

Given:  Jamestown-10, Frewsburg-9, Kennedy-4, Gerry-3: totaling 26

Received:   Jamestown-0, Kennedy-2, Gerry-1, Stat Helicopter-1, Alstar-2: totaling 6.

Resolution # 34-2020-Trustee Dunn made a motion, seconded by Trustee Steele, to approve the sale of the old air pack equipment and for those funds to be allocated back into the Falconer Fire Department operating budget.

Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Code Enforcement

The September code officer report was reviewed.  It was noted that 7(68-YTD) -$324.00 ($1,645.20-YTD) building permits were issued, 0 (1-YTD) building inspections were performed, 16 (30-YTD) certificates of occupancy were issued, 6 (13-YTD) certificates of compliance, 15(237-YTD) phone calls/personal contact/emails were addressed, 2 (47-YTD) complaints received/actions taken, 1 (20-YTD) notices of violations mailed, 0 (5-YTD) notice of violations resolved, 0 stop work order issued, and 0 stop work order resolved. 

Department of Public Works

The DPW report was reviewed for the period September 14, 2020-October 12, 2020.

Superintendent noted that the DPW will be back to 5-day work week starting on Monday.

Mr. Marion Lombardo, 138 W. Falconer Street, inquired about removal of the trees along the creek.  Mayor Jaroszynski responded that per village counsel, a search of property lines, easements and liens would be necessary to determine which party would be responsible should the trees fall.  He apologized for the delay in getting back to Mr. Lombardo and stated that he will walk the property with Superintendent Caprino to identify the exact area in question.

Mr. Lombardo stated that he would like the Village to keep him updated on their findings.

Library 

The September library report was reviewed.  This month the library received $54.86 (copies), $24.25 (fines), $753.00 (Book Sales), $293 gifts & donations, and $1050.90 (other).

Ashley Nelson began this year’s Story Hour virtually on September 16th.  There are 6 children registered in the 3-year old class and 4 children registered in the 4-year old class.  Stories are read virtually by Mrs. Nelson on the library Facebook page and weekly themed arts and craft projects are available in the library for families to pick up and work on at home. Children are also encouraged to come into the library throughout the week to pick out books.

The Library received a $200.00 Fall Youth Programing Grant from the CCLIBS to be used towards the fall family decorating activity: Decorating a pumpkin to look like a story book character.

Hannah Jaroszynski of Prevention Works facilitated a scavenger hunt and helped with the distribution of prizes.  This activity was very well received.

Committees:

Animal Control:

The animal control report was reviewed for September 2020-1 concern for a dog’s wellbeing was checked on and found to be ok.

Crossing Guard:

The school entrance construction is posing some challenges with traffic but going well overall.

Planning & Zoning:

Trustee Gustafson raised concern regarding the proposed zoning requirement which would require all Falconer businesses to install lock box key systems. Trustee Gustafson said that such a requirement may put undo financial pressure on business owners.

Trustee Dunn suggested that this section be instead considered as a revision to building code, rather than in the zoning section.

Resolution # 35-2020-Trustee Dunn made a motion, seconded by Trustee Steele, to strike Article 1, 134-5-Fire Department Key Boxes from the proposed updates to the Village Zoning Law.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Resolution # 36-2020-Trustee Dunn made a motion, seconded by Trustee Steele, to schedule a Public Hearing regarding the proposed Zoning Law and Fee Structure updates at 7 pm on November 9, 2020.  The Hearing will be the first order of business at the November board meeting.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Old Business:

  • Superintendent Caprino reported that the Village DPW and fire department will move to using the county fuel station after the fuel in the village’s tanks is depleted.
  • The board tabled a discussion on whether or not to use a .gov rather that .com web address before going live with the new village website.  NYCOM suggested that .gov site’s offer more security. A .gov website would cost the village approximately $400/year vs $20-30/year for a .com website.
  • Trustee Gustafson suggested that, for the safety of the village’s children, the board set hours for Halloween Trick or Treating and allow those who choose to participate to do so.  The board agreed that they do not want to prevent or encourage trick or treating, noting that participants should follow the CDC guidelines regarding safe trick or treating. They are also asking residents who do not wish to participate or who may have health concerns to turn off their porch lights during trick or treat hours.  Trick or treaters are asked to be respectful and to avoid homes with no porch light.
  • Mayor Jaroszynski touched based on finding members to fill various village committees. 

New Business:

  • The mayor asked for 1 or 2 of the trustees to volunteer to participate in the village Pandemic Plan Committee.  The goal of the committee to assist in writing the guidelines and policies required to fulfil the provisions of Governor Cuomo’s “Pandemic Operations Plan law (Chapter 168 of the Laws of 2020).  
  • Brian Nelson celebrated 50 years in business in the Village of Falconer on October 12, 2020.  Mayor Jaroszynski praised Mr. Nelson, saying that he “has been a great advocate for the village.  We would like to publicly congratulate him on behalf of the Village.”
  • Mayor Jaroszynski reported that he had been asked by Sherriff Quatrone to serve on a committee for NYS Police Reform.  He invited any other local officials and/or community members to let him know if they would also like to participate on this committee.  He went on to ask everyone to consider completing the survey that will be posted on the village Facebook page starting on October 15, 2020.

Correspondence

  • Trustee Steele submitted his letter of resignation effective December 31, 2020, siting an upcoming change in residency.  Trustee Steele said, “It has been his privilege to serve the Village of Falconer for the past 25 years in the fire department and later on the Board.”  He went on to thank everyone.  “This has been the best place to raise my family.  I wish this wonderful community the best in the years to come.”

Abstracts

Motion:  It is moved by Trustee Dunn and seconded by Trustee Steele that Abstract #5, General Fund in the amount of $ 51,480.08 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Dunn that Abstract #5, Cemetery Fund in the amount of $ 1,803.43 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Steele and seconded by Trustee Gustafson that Abstract #5, Library Fund in the amount of $ 2,433.57 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Motion:  It is moved by Trustee Steele and seconded by Trustee Dunn that Abstract #5, General Fund Hand Items in the amount of $ 33,238.40 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Adjourn to Executive Session

Trustee Steele made a motion, seconded by Trustee Dunn, to adjourn into executive session at 8:12 pm to discuss pending litigation.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried   

No formal actions were taken.

Trustee Steele made a motion, seconded by Trustee Dunn to exit the executive session at 8:20pm.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried   

Trustee Steele made a motion, seconded by Trustee Gustafson, to adjourn the meeting at 8:24 pm. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, and Jaroszynski: Aye. Nays: None.  Carried   

Respectfully submitted,
Anna Fales, Village Clerk

September 14, 2020 Regular Meeting

Mayor James M. Jaroszynski
Trustee J. Michael Steele
Trustee Timothy Dunn
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds

Gregory Peterson, Attorney
Anna L. Fales, Village Clerk
Lawrence Trask, Treasurer
Bryce Webster, Fire Chief
W. Robert Morris, Code Enforcement Officer
Carl Caprino, DPW Superintendent
Laurie Becker, Library Director

The regular meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, September 14, 2020 at 7:00 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding.  All COVID-19 protocols were followed.

Pledge of Allegiance & Roll:

Trustee Steele, Trustee Dunn, Trustee Gustafson, Trustee Reynolds and Mayor Jaroszynski were all present.

Visitors

           Dr. Mary Fales, representing the Boy Scouts, requested the use of Davis Park this coming Saturday for Boy Scout sign-ups and information. Dr. Fales assured the board that COVID safety protocols and social distancing would be followed.

Resolution # 28-2020-Trustee Steele made a motion, seconded by Trustee Reynolds, to approve the use of Davis park by the Boy Scouts on Saturday, September 19, 2020.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

            Anthony Cavallaro, Fire Department Advisory Board and Truck committee member; Joseph Taylor, 25 E. Falconer Street; and Avery Faulkner, village DPW employee, were all present to observe the proceedings.

Minutes

Trustee Steele made a motion, seconded by Trustee Dunn, to approve the minutes of August 10, 2020 meeting of the Mayor and Board of Trustees as written. Roll: Steele: Aye, Dunn: Aye, Gustafson: Abstain, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Fire Chief

The chief’s August report was reviewed and noted that the department responded to 66 EMS, 3 fire, 2 service calls, 1 MVA, 8 false fire alarms, 2 care fires, 1 false medical alarm, and 2 trees/wires down calls, totaling 85 calls in August.

Mutual Aid Breakdown- August

Given:  Jamestown-21, Frewsburg-12, Kennedy-2, Kiantone-1, Fluvanna-1: totaling 37

Received:   Jamestown-1, Kennedy-5, Kiantone-2: totaling 8.

Chief Webster received notice that the Chautauqua Region Community Foundation awarded the fire department with a grant for $3,700 for the purchase of a new EMS Cascade System.

The fire department annual physicals are scheduled for September 28th

The fire department has ordered 6 foldable Indian tanks, 1000` of ¾” hose, 4 nozzles, rakes and hoses of forestry equipment which was funded, in part, by the NYS Department of Environmental Conservation grant.

Trustee Steele recommended 2 individuals for membership into the Hook and Ladder. Both individuals are transfers from other departments, are air pack certified, have clear background checks and the FFD is in possession of copies of their current physicals.

Resolution # 29-2020-Trustee Steele made a motion, seconded by Trustee Dunn, to approve Michael Rogers for membership into the Hook and Ladder, pending approval by fire department membership at their October meeting. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Resolution # 30-2020-Trustee Steele made a motion, seconded by Trustee Dunn, to approve Josh Sweatman for membership into the Hook and Ladder, pending approval by fire department membership at their October meeting. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

The fire department has purchased an ID system.  ID’s will be provided to all fire personnel, employees and board members for security purposes, especially in the event of an emergency situation.

The truck committee has requested approval to replace engine 401E & the Jaws of Life apparatus through the government cooperative purchasing program called Sourcewell.  Sourcewell will manage the solicitation requirements for the competitive bid.  There is no cost to join the consortium however, there is a $2000 fee for their bid services.  In return, Sourcewell guarantees a 2% discount off the lowest bid.

Resolution # 31-2020-Trustee Dunn made a motion, seconded by Trustee Steele, to authorize the fire advisory board to hire the Sourcewell consortium to manage the combined bid to replace E401 and the fixed system extractor (Jaws of Life) for a total of $2000.00.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Code Enforcement

The August code officer report was reviewed.  It was noted that 8(61-YTD) -$185.00 ($1,321.00-YTD) building permits were issued, 1 (1-YTD) building inspections were performed, 0 (14-YTD) certificates of occupancy were issued, 1 (7-YTD) certificates of compliance, 20 (222-YTD) phone calls/personal contact/emails were addressed, 2 (45-YTD) complaints received/actions taken, 0 (19-YTD) notices of violations mailed, 0 (5-YTD) notice of violations resolved, 0 stop work order issued, and 0 stop work order resolved. 

CEO Morris reported that he completed Part E of the NYS code enforcement classes this week.  Part F will be held the week of 10/5/2020 which will complete Mr. Morris’s certification requirements.

Department of Public Works

The DPW report was reviewed for the period August 10, 2020-September 13, 2020.

Superintendent Caprino introduced Avery Faulkner who has been appointed by Mayor Jaroszynski to the position of Deputy DPW Superintendent.

Mayor Jaroszynski commended the DPW department for their efficient clean-up of the recent storm damage.

Library 

The August library report was reviewed.  This month the library received $64.00 (copies), $3.00 (fines), $789.00 (Book Sales), $351 gifts & donations, and $375.00 (CCLS Summer Reading Program Grant).

The library continues to engage readers of all ages through creative activities, such as “Book and Cook”.

The Falconer Region Community Fund recently awarded the FPL with a grant to create their own Story Walks, which will enable greater flexibility in their placement and allow a greater variety of stories to display.

Committees:

Legal:

Mr. Peterson reported that the Goodwill case concluded and was successfully resolved on August 18, 2020 in the TOE court.

Animal Control:

The animal control report was reviewed for July 2020-3 complaints were addressed. One was unfounded and 1 was turned over to the TOE police department.

Historian:

Mrs. Cavallaro has returned and will be coming in more often now that COVID restrictions are lifting.

Farmers Market:

Trustee Reynold’s will look into collaborating with JRC (Jamestown).  He will contact their market manager.

Finance:

Treasurer Trask reported that the 2nd quarter sales tax was down 20%. A reduction of $19,250.  He said that he received notice that the NYS retirement payments will possibly increase by up to 16.2 %, which would then be over budget $500.

Resolution # 32-2020-Trustee Dunn made a motion, seconded by Trustee Steele, authorizing the closure of the Clerk/Treasurer Office for NYCOM training September 22-24, 2020.  It was further approved that Clerk Fales, Treasurer Trask and DPW Superintendent Caprino, if they choose to do so, enroll in NYCOM’s virtual training schools at a cost of $99.00 each. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.  It was suggested that the mayor and board also participate in NYCOM training if available.

Planning & Zoning:

The board was presented with draft copies of the updated Zoning Code, Zoning Map and Zoning Fees, as approved by the village planning board on September 8, 2020.  The board was asked to review the documents in anticipation initiating the process of local law approval at the October meeting. Clerk Fales was asked to send a copy of the highlighted revisions made by Ingall’s Planning and Design for board review prior to the October meeting.  Discussions regarding “lock box” requirements were tabled until the October meeting.

Resolution # 33-2020-Trustee Steele made a motion, seconded by Trustee Gustafson, to approve the appointment of Carmella Catanese to the village Planning Board.   Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried.

Old Business:

  • Superintendent Caprino said he requested a contract from the county for use of the county fuel hub.  The county stated that they simply provide key FOB’s to participating entities; they do not provide written contacts.  Mayor Jaroszynski would like to lock in the price with a contract.
  • Trustee Gustafson gave a brief update regarding the village webpage.  He said he now has 2 years of board minutes that he can post and will also be posting PDF’s of all code enforcements applications and permits.
  • Mayor Jaroszynski asked everyone to remind friends and neighbors to participate in the 2020 US Census, if they haven’t already done so.

New Business:

  • The status of Trick or Treat in the village was discussed and tabled until the October meeting. 
  • The community building will remain closed to outside users until further notice.
  • Mayor Jaroszynski is looking to form committees for the betterment of the village such as: beautification, Pine Hill Cemetery, recreation, and the farmer’s market.
  • The October Board meeting will take place on Tuesday, October 15th at 7 pm, due to the Columbus Day holiday.

Correspondence

The board received letters of disclosure from Treasurer Trask, stating that he has hired Brenton Yager to do tree work on his Clyde Street property.  Trustee Gustafson disclosed that his father, Alan Gustafson Sr., is employed on an as needed basis in the village in the code enforcement office.

Abstracts

Motion:  It is moved by Trustee Dunn and seconded by Trustee Steele that Abstract #4, General Fund in the amount of $ 41,664.21 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Gustafson and seconded by Trustee Reynolds that Abstract #4, Cemetery Fund in the amount of $ 184.99 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried

Motion:  It is moved by Trustee Reynolds and seconded by Trustee Gustafson that Abstract #4, Library Fund in the amount of $ 1,867.49 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Motion:  It is moved by Trustee Steele and seconded by Trustee Dunn that Abstract #4, General Fund Hand Items in the amount of $ 39,885.05 be approved for payment.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried  

Adjourn to Executive Session

Trustee Steele made a motion, seconded by Trustee Reynolds, to adjourn into executive session at 8:26 pm to discuss personnel matter.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried    

No formal actions were taken.

Trustee Steele made a motion, seconded by Trustee Dunn to exit the executive session at 8:53pm.  Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried    

Trustee Reynolds made a motion, seconded by Trustee Gustafson, to adjourn the meeting at 8:83 pm. Roll: Steele: Aye, Dunn: Aye, Gustafson: Aye, Reynolds: Aye, and Jaroszynski: Aye. Nays: None.  Carried    

(Exec Session notes as provided by Trustee Gustafson)

Respectfully submitted,
Anna Fales, Village Clerk

September 14, 2020 Work Session

Mayor James M. Jaroszynski
Trustee Timothy Dunn
Trustee J. Michael Steele
Trustee Alan Gustafson, Jr.
Trustee Kipp Reynolds

Anna L. Fales, Village Clerk

The work session meeting of the Village of Falconer Mayor and Board of Trustees was held on Monday, September 14, 2020 at 5:45 P.M. in the Falconer Public Library with Mayor James Jaroszynski presiding. All social distancing and COVID safety protocols were followed.  It is noted that this is the first work session held since March 2020 due to the COVID-19 pandemic.

Anthony Cavallaro and Steve Vanstrom, both representing the Fire Advisory Board, were in attendance to update the board on the fire truck committee progress and their suggestion actions.

Mr. Vanstrom presented the mayor and board with a packet of information put forth by the truck committee which included:

  1. A letter from the committee
  2. 20/21-year budget with the Capital F account accruals highlighted noting, that as of 5/31/20 the balance was, $881,263.14 and at year-end, the balance was $1,019,612.00.
  3. Information packet on Sourcewell purchasing consortium.

Mr. Vanstrom explained that the department budget’s for truck replacements every 20 years.

This is now the 21st year of service for E410.  The next potential replacement of E401 looks like it will be in 27 years. The committee tries to project out 30 years in advance.  In 2006, the committee projected a replacement truck in 2021 to cost approximately $662,162.

Mr. Vanstrom noted that the village is currently a member of the purchasing consortium, Sourcewell, which is a municipal purchasing company.  Sourcewell, manages competitive bids for municipalities and other public entities.  There is no fee to join, but there is a $2,000 fee for bid management service.  In return, Sourcewell guarantees a 2% discount below the lowest bid.

Currently there are 3 companies that produce Class A trucks along the east coast: Pierce, Sutton and Seagrade.  The committee considers serviceability, whether or not trucks are certified for rebuild and whether or not the truck is worthy of the 20-year service life required by our department. Mr. Vanstrom stated that a Class A Custom Pumper is needed to meet these requirements.

Of the three companies, Seagrade is manufactured along the east coast with Syracuse as their closest location. They are certified to rebuild but they are not interested in business this far west.  Sutton is located in Ohio. They have the serviceability capabilities but are not certified to rebuild.  Pierce can provide both serviceability and they are certified to rebuild. 

Using Sourcewell, if the lowest bid comes in at $707,000, less a 2% discount, the cost would be $693,000.  The Sourcewell charge of $2,000 to be added bring the cost to $695,000.  A prepay cash discount of $25,000 is offered, if payment is made within 10 days of the order. That would make the final cost approximately $670,000, which is a difference of less than $8,000 of the committees 2006 projected replacement cost of  $662,162.  Build time for a truck is usually 10 months – 1 year.

Mr. Vanstrom explained that the department’s fixed system extractor (Jaws of Life) is on the current truck and is also 20 years old.  The fire department has experienced many times when the hose was not long enough.  It is the committee’s recommendation to add a new portable extractor to the cost of the new pumper, making the E401 replacement a combo rescue pumper.  The estimated cost of the extractor is $22,000, which would be paid out of the truck fund, not out of the small equipment fund.  This addition would increase the estimated cost of the truck to $ 692,000.00.

E401 is the workhorse of the department with 2-2.5% more use that the other trucks.

Mr. Vanstrom stated that the committee will need the board approval to authorize the bid process to be handled through Sourcewell at a cost of $2,000, along with additional approval to begin the process to sell the current E401 truck.

Mr. Vanstrom noted that Pierce standardizes equipment which makes transition easier for volunteer fire departments because it standardizes maintenance, pump panels, and it is serviced from Churchville, NY (near Rochester).

The current department truck replacement schedule is as follows:

TruckPurchased YearReplacement Year
40120002020
40220022022
Ladder truck20142034

Mayor Jaroszynski thanked the Fire Advisory Board & truck committee for their hard work and detailed presentation to the board. 

The board will address their decision on the committee’s requests in open session of the regular board meeting starting at 7 pm this evening.

A motion was made by Trustee Dunn, seconded by Trustee Gustafson, to adjourn the work session at 6:50 pm.  Ayes:  All, Nays: None.  Carried.

Respectfully submitted,
Anna L. Fales